- Apr 16, 2018 This is notably different from the Mac, where you set an auto-responder in Mail for Mac for any email account. Additionally, many mail providers allow you to set an auto-reply for vacations or “out of office” messages directly on the server, or through the web, but that process is different for each email provider and thus will not be.
- In the Mail app on your Mac, choose Mail Preferences, then click Rules. To review an example of a rule, select a provided rule, then click Edit. To close the rule, click Cancel. Click Add Rule, then type a name for the rule. Indicate whether any or all of the conditions must be true for the rule to be applied to a message. Specify the conditions.
- Outlook for Mac works with Microsoft Exchange, Microsoft 365, Outlook.com (including Hotmail and MSN), Gmail, Yahoo Mail, and iCloud Learn more about Microsoft 365 Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people.
Apple's Mail app is my email client of choice, but using multiple email accounts on it has brought me to the same frustrating issue: sending email from the wrong account. Mail often thinks you. Sep 27, 2019 Click New Message in the Mail toolbar, or choose File New Message.; Enter a name, email address, or group name in the 'To' field. Mail gives suggestions based on your contacts and messages on your Mac and devices signed into iCloud. May 10, 2016 On the Windows 10 Mail App, I use a Gmail account. When I try to enable automatic replies, It says, 'This setting can't be applied to any of your. Feb 10, 2017 I have been trying to setup my hotmail.it account on my Mac Mail program, but the account has never gone online, it always returns me a message similar to. Mail can't connect to the account 'hotmail.it' account. Enter the password. Of course, if I enter a password, it does not change.
Mail User Guide
Reply to or forward messages, or redirect a message you receive by mistake to someone else. If the original message contained attachments, you can decide whether to include them.
Reply to or forward emails
In the Mail app on your Mac, select a message in the message list.
To include just a portion of the original message in your reply, select the text to include.
If you select the top message in a conversation, all of the messages in the conversation are selected.
Move the pointer over the message header, then click one of the following buttons:
Reply to reply to just the sender.
Reply All to reply to the sender and the other recipients.
Forward to choose new recipients.
You can add or remove recipients as needed.
Add your text.
If you included the original message, vertical bars (called quotation bars) may appear next to it.
You can make your text appear as quotations:
Add quotation bars to your text: Choose Format > Quote Level > Increase or Format > Quote Level > Decrease. This also changes the quote level at which selected text appears.
Paste text as quoted text: Choose Edit > Paste as Quotation.
If the original message contained attachments, decide whether to include them:
Include attachments in a reply: Click the Include Attachment button in the toolbar of the message window or choose Edit > Attachments > Include Original Attachments in Reply.
Exclude attachments from a reply: Click the Exclude Attachment button in the toolbar of the message window or choose Message > Remove Attachments.
When you’re ready, click the Send button .
If you prefer to always omit the original message from your replies, choose Mail > Preferences, click Composing, then deselect “Quote the text of the original message.”
Reply from a Mail notification
In a Mail notification on your Mac, do one of the following:
Click Reply. Your reply is addressed to all recipients; to reply only to the sender, click the Reply button in the toolbar of the message window.
Click anywhere in the notification to open the message, then reply.
Forward an email as an attachment
In the Mail app on your Mac, select the message you want to send as an attachment.
Choose Message > Forward as Attachment.
You can also drag messages you want to forward one at a time into a message.
Automatically reply to or forward emails
Mail must be open before it can automatically forward or reply to messages. If you want to send automatic replies when Mail isn’t open—like when you’re on vacation—check with the provider of your email account.
In the Mail app on your Mac, choose Mail > Preferences, then click Rules.
Click Add Rule, then type a name for the rule.
Indicate whether any or all of the conditions must be true for the rule to be applied.
Set the conditions that determine which messages to automatically reply to or forward.
Click the “Perform the following actions” pop-up menu, then choose an option:
Forward messages: Choose Forward Message from the first pop-up menu, then enter the email addresses where you want to receive the forwarded messages. Click Message, then enter any text you want to include with the forwarded message. For example, you could explain that you’re automatically forwarding messages.
Reply to messages: Choose “Reply to Message” from the first pop-up menu, click “Reply message text,” then enter your reply. Mail includes the full text of the original message in your reply.
Click OK.
Carefully consider the rules you create. If they’re too broad, messages can be sent inadvertently or create loops (replies to replies you sent). If possible, test the rules.
Redirect emails
In the Mail app on your Mac, select the message you want to redirect.
Choose Message > Redirect.
Address the message, then click the Send button .
The recipient sees only the address of the original sender, and the recipient’s reply goes only to the original sender. You can’t redirect messages for an Exchange account.
If you're anything like me, you get a veritable flood of emails every day from countless different senders: your significant other, your boss, newsletters, marketing spam, you name it. How do you sift through it all? Well, if you use a Mac, you can take advantage of Mail's built-in organization tools to help you sort through your email, from creating folders to creating a Smart Mailbox.
Here's how you can organize all of your emails using Mail's tools.
How to create a folder in Mail for Mac
- Open Mail from your Dock or Applications Folder.
Click Mailbox in the Menu bar.
- Click New Mailbox.
Click the drop-down next to location to choose where to set up your new mailbox folder.
- Click on an email account to choose where your mailbox will go. You can choose from any of your existing email accounts, such as iCloud or Gmail. Select On My Mac if you only want this mailbox on your Mac
Name your mailbox.
Click OK.
Your new folder will be located under the name of the email account into which you placed it in the Sidebar.
How to sort mail into folders in Mail for Mac
There are two methods Mail gives you for sorting email into folders manually.
- In Mail, click-and-hold on the email you want to sort.
Drag the email to the folder on the sidebar.
Alternatively, Mail for macOS Mojave gives you a big ol' button to push so you don't have to click and drag.
- In Mail, click on the email that you want to sort. Optionally, hold down the Command Key on your Mac's keyboard, then click multiple messages to sort more than one email into a folder at once.
Click the Move to... button.
Click on the folder to which you want to send the message or messages.
How to create a Smart Mailbox in Mail for Mac
If you've ever created a Smart Playlist in iTunes, Smart Mailboxes follow a similar principle. You set a series of parameters, and email that comes in that fits those parameters is automatically sorted into your Smart Mailbox.
So you can set one up that, for instance, catches any message from a set of four specific Amazon.com email addresses. Any email from those addresses heads to that mailbox, letting you successfully keep track of any Amazon order you place from beginning to end.
Here's how you set up your own Smart Mailboxes.
- In Mail, click Mailboxes in the Menu bar.
Click New Smart Mailbox.
- Name your Smart Mailbox.
Click the drop-down to choose if messages will need to follow all of your chosen parameters to end up in the Smart Mailbox, or if they can follow any of the parameters.
- Click the left-most drop-down menu to select your first parameter. This could be who an email is from, who date received, whether or not it's flagged, and more.
Click the central drop-down to select your conditional parameter. This could be 'contains,' 'does not contain,' 'begins with,' 'ends with,' or 'is equal to.'
- Enter the full or partial email address that the Smart Mailbox is supposed to address. E.g. if you want a mailbox that catches any email from Amazon, enter '@amazon.com' into this field.
Click the + button to add any additional parameters in the same manner as the previous steps.
Click OK.
Your Smart Mailbox has now been created. Unlike standard mailboxes, with a Smart Mailbox, you don't select a particular account with which to associate these emails. They'll catch everything that comes into Mail that fits your parameters, no matter which of your accounts an email is bound for.
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Questions?
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