Mac Mail App Storage Location

| 11-05-2021
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If you're anything like me, you get a veritable flood of emails every day from countless different senders: your significant other, your boss, newsletters, marketing spam, you name it. How do you sift through it all? Well, if you use a Mac, you can take advantage of Mail's built-in organization tools to help you sort through your email, from creating folders to creating a Smart Mailbox.

Here's how you can organize all of your emails using Mail's tools.

Oct 03, 2013  Moving an Apple Mail accounts folder to an external hard drive is a really great way to quickly free up space on your primary hard drive without losing any information. Apple Mail or Mac Mail is the preferred choice for Mac computers as it is the default mail application provided by Apple. However, there are some other reasons for using this application which includes data flexibility for migration or transfer of data to the other platform or clients.

How to create a folder in Mail for Mac

  1. Open Mail from your Dock or Applications Folder.

  2. Click Mailbox in the Menu bar.

  3. Click New Mailbox.

  4. Click the drop-down next to location to choose where to set up your new mailbox folder.

  5. Click on an email account to choose where your mailbox will go. You can choose from any of your existing email accounts, such as iCloud or Gmail. Select On My Mac if you only want this mailbox on your Mac

  6. Name your mailbox.

  7. Click OK.

  • In the Mail app on your Mac, do any of the following: Delete large messages or messages with attachments, or move the messages to a mailbox on your Mac. Tip: To quickly identify large messages, click “Sort by” at the top of the message list, then choose Size from the pop-up menu.
  • Jul 31, 2016  Option 2: Reduce the Space Mail.app Uses. The Mail folder grows so large because the Mail app downloads every single email and attachment to store them on your Mac. This makes them accessible entirely offline and allow Spotlight to index them for easy search. However, if you have gigabytes of emails in your Gmail account or elsewhere, you may.
  • Sep 20, 2011  Mac Basics, Help and Buying Advice R. Retrovertigo Guest. Original poster. Sep 13, 2006 #1 I am trying to write documentation for Mail.app, but whenever I delete /Library/Mail and go to re-enter my settings, I notice that some things are kept, such as the SMTP Server List, whether or not the incoming or outgoing server uses SSL, etc.

Your new folder will be located under the name of the email account into which you placed it in the Sidebar.

How to sort mail into folders in Mail for Mac

There are two methods Mail gives you for sorting email into folders manually.

  1. In Mail, click-and-hold on the email you want to sort.

  2. Drag the email to the folder on the sidebar.

Alternatively, Mail for macOS Mojave gives you a big ol' button to push so you don't have to click and drag.

  1. In Mail, click on the email that you want to sort. Optionally, hold down the Command Key on your Mac's keyboard, then click multiple messages to sort more than one email into a folder at once.

  2. Click the Move to... button.

  3. Click on the folder to which you want to send the message or messages.

How to create a Smart Mailbox in Mail for Mac

If you've ever created a Smart Playlist in iTunes, Smart Mailboxes follow a similar principle. You set a series of parameters, and email that comes in that fits those parameters is automatically sorted into your Smart Mailbox.

Mac Mail App Storage Locations

So you can set one up that, for instance, catches any message from a set of four specific Amazon.com email addresses. Any email from those addresses heads to that mailbox, letting you successfully keep track of any Amazon order you place from beginning to end.

Here's how you set up your own Smart Mailboxes.

  1. In Mail, click Mailboxes in the Menu bar.

  2. Click New Smart Mailbox.

  3. Name your Smart Mailbox.

  4. Click the drop-down to choose if messages will need to follow all of your chosen parameters to end up in the Smart Mailbox, or if they can follow any of the parameters.

  5. Click the left-most drop-down menu to select your first parameter. This could be who an email is from, who date received, whether or not it's flagged, and more.

  6. Click the central drop-down to select your conditional parameter. This could be 'contains,' 'does not contain,' 'begins with,' 'ends with,' or 'is equal to.'

  7. Enter the full or partial email address that the Smart Mailbox is supposed to address. E.g. if you want a mailbox that catches any email from Amazon, enter '@amazon.com' into this field.

  8. Click the + button to add any additional parameters in the same manner as the previous steps.

  9. Click OK.

Your Smart Mailbox has now been created. Unlike standard mailboxes, with a Smart Mailbox, you don't select a particular account with which to associate these emails. They'll catch everything that comes into Mail that fits your parameters, no matter which of your accounts an email is bound for.

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Questions?

Mac Mail Storage Location

If you have any questions about sorting email in Mail for Mac, let us know in the comments.

Mac Mail App Storage Location

macOS Catalina

Main

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If you're running low on disk space on your Mac, especially SSD space, every extra bit can count. One of the places you can often scrape out a few extra megabytes or even gigabytes is Mail Downloads. Any attachments you open in Mail or Quick Look gets saved right to that folder. Chances are you don't need them, especially the old ones, and trashing them will free up some valuable space.

How to find and delete old Mail Download files to free up space

  1. Open Spotlight Search
  2. Type in Mail Downloads and click on the folder when it shows up to open it.
  3. Here you'll see a list of files that Mac Mail has saved. These are all attachments that you've either opened in Mail or viewed in Quick look.
  4. Delete the files you don't need and then close the Mail Downloads folder.

If you send and receive a lot of email, it's very easy for the Mail Downloads folder to get extremely large. Checking it every few weeks or months, whatever is appropriate for your use case is a good idea.

Give your Mail Downloads folder a quick look at let me know in the comments how much space you were able to save on your Mac!

Mac Outlook Mail Storage Location

If you need to reclaim even more space on your Mac, check out:

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